Minutes of 43rd AGM, 2009
Minutes of 43th A.G.M. of
At
1st April 2009 at 7-00pm for 7.30pm
Present
: The Chairman, Committee and 9 members.
Apologies:
Greg Cooper,Roger Young, Ken Tweedie & Chris Crowley.
1.
Chairmans Welcome
The
Chairman welcomed all present.
A
minutes silence was held in memory of Ray Woodman who passed away in 2008 after
a long, brave fight.
2.
2008 A.G.M.
Minutes
The
minutes of 2008 A.G.M. were distributed and read and as no objections were
received, were accepted.
Proposed by Mally Brooke
Seconded
by Doug Ransome.
3.
The Chairman's
Report
As
it had been anticipated that the Chairman might not have been available for the A.G.M. Vice Chairman, Mally Brooke
read the report.
As
a rule there have always been at least 6 events on the Buccs calendar during
the course of a year and the past year was no exception.
The
V.C. remarked that the West Coast golf tour at the end of Feb 2008 was
well organized by M.D. and well attended.
Accommodation was
wonderful and even the golf was exceptional.
The A.G.M. was early March with, as
usual, a strong focus on the 2 Oceans
Ultra
marathon run which followed towards the end of March. Note was made
of the
fact that we managed to have, on the day, sufficient manpower which
is always a concern.
The Christmas Dinner was very successful and
well attended and brought
together many who had been out of
circulation. Well done Dougie Ransom
for organizing. Regretfully we had the
very sad passing of Ray Woodman
who has endured his illness for
several years but ultimately succumbed in
July.
Of course no Buccaneers year is
complete without the Darts competition in
November,
won by Martin Beach and organized by the peerless Mally
Brooke.
A good turnout and a good night.
The
Buccs Golf Day on December 16th at Milnerton was a great success.
Another
feather in the cap of M.D. !
4.
Treasurers
Report
D. W. reported that there was little
activity on the account and also little
activity
in the way of income/donations,
mainly i.r.o. 2 Oceans and ticket sales
to the tune of R4,500.
Expenses amounted to R1,994 leaving a surplus
of R2506 for the year.
The balance sheet reflected a reduced
value of R6484 i.r.o. the Buccs
unit trust funds as at 28/02/2009 (down from
R9701 for 2008).
Current assets of cash at bank and unit trusts
total R10,943. There are no
liabilities.
During
the course of the year we closed the Buccs current account with
Standard Bank which was costing far more
then was being earned.
The Buccs now have a money market
account which has banking facilities
attached to it, if required. There is a flat
monthly fee of R25.00 which is more
then
met by the interest earned.
The accounts were proposed by Dave
Gregory and seconded by Chris Prentice
5.
Nomination of
Office Bearer
All existing office bearers were
prepared to stand again and as there were no
other nominees all were duly elected by
a unanimous show of hands from the
members present.
The Chairman welcomed those elected.
Committee as follows:-
Proposed Seconded
Chairman
Mark Dawson
Vice
Chairman Mally Brooke P Blakey K. Long
Treasurer Dion
Watson S.Jenkins
Sports & Social Secretary Doug Ransome G Dore C.
Prentice
Secretary David Morgan K.Long P. Blakey
Roger Young remains as President.
6.
Bruce Little /Judge
As
is now well known Judgie lost his right lower leg to diabetes and in view of
his
substantial medical expenses, current and future, Steve Ray and
Hammies
have put together a number of events to generate funds. At the
moment
we believe that the sum stands in the region of
R82,000.
The
Buccs have been collecting funds and are near to our target of R10,000.
If
there is a shortfall then this can be made up from Buccs Funds, as proposed by
Dave Gregory.
As
the overall target is R150,000 clearly any further contribution is welcome.
Please
contact Mally Brooke who is co-ordinating this effort.
Home
& work number 021 438 1727 & (cell) . Yes Mally has a cell phone!
076
688 5135.
7.
Website -
Maintenance
M.D.
& D.M. explained that the Buccs Website has been a great boon for Buccs
around the world to get in touch with each other and re-form old friendships.
It has also been a great advert for the Buccs and, indirectly, Hammies and has
generated a lot of attention, one way or another.
However,
as successful as it has been, is by no small co-incidence due to the enthusiasm
and effort of Neil Swanson, our very own Web Master.
For
most of the last 2 years Swanie was a man of leisure and donated his time as
and when required. Now that he has acquired a business this is no longer the
case and so the Buccs are very happy to let you know that Dave Gregory has
offered to take over this role and is, we feel, very well suited for it. Swanie
and Dave are to meet shortly for Dave to be shown the ropes.
8.
Forthcoming
Events
i) The 2
Oceans Ultra marathon is of course our annual "biggie" and
once again Steve Jenkins is our man in charge.
S.J. estimated that over the years this event
has raised in the region of
R70 -
R80,000 for the Buccs from various sponsors and, apart from
the sporting connection, is also a
great social occasion. This is just as
well because this year for a variety
of reasons, there is no sponsorship
and so is doubly ironic that the Buccs table
is the only non-corporate
site left in the event.
This
brings us to the next point which is that without sponsorship the
Buccs cannot this year rely on outside help on
the table and so need
as many Buccs as possible to be there
on the day. If we are seriously
short of man - power and embarrass
ourselves there is a very good
chance
we will lose our table !
The Buccs table is one of the longest serving
sites run by one group,
without
a break and since there is every chance of sponsorship in
future years it is
definitely in our interests to do our best and with as
much help as possible !
Red
Rugby shirts will be available and black shorts you should bring
yourselves.
M.D. to bring banners and will also supply
boerewors and rolls for a
small charge.
Everyone
bring own skottles, braai�s and booze.
As
S.J. said this year we're on our own but grin and bear with it, it will
be
fun!
ii)
For the "Christmas Dinner" D.R. again suggested the
Met. Golf Club and we should
consider either the 25th / 26th June or a
week later.
There
might be extra people from the Lions tour but Dougie to obtain
an estimate and tentative
booking and report.
iii)
For the Lions Tour it still looks extremely difficult to obtain tickets
unless
you
wish to spend a lot of money.
As an aside M.D. did state he is prepared
to pay the up front costs of
providing a Buccs /
Lions Golf Shirt of good quality and will make
enquiries
for costs, etc,
The
suggestion is that for locals, shirts would be at cost, R300.00 and
at cost and small premium
for tourists with whom we think the shirt
should be popular.
C.P. suggested trying via the website to
establish how many tourists
might
wish to visit Hammies / Buccs and buy a shirt ?!
M.D. to report back on costs, design,
availability, etc.
iv)
M.B. to organize the end of year dart
tournament as usual.
M.D.
suggested could arrange dart games at Old Mutual and he would
report
back on this.
9.
Any other
business, see above.
10. Conclusion 8.47 p.m.
